Author: nino

covid reschedule list

here is a quick vid explaining the covid reschedule feature we added to help make the mass cancellations and reschedules from these shutdown easier.

Artist Notes

Each artist has an artist notes tab in their profile. This can be used for quick reference when the artist may not be available to answer client questions. This helps stop the need for callbacks over simple questions. Here is a good place to put information such as the artist hours, availability, hourly rates and project preferences. Jon client calls to see when he can get in with a certain artist but that artist is off/busy, any artist can quickly access the information and answer the question.


New Year Updates.

Happy New Year from Mana Scheduler!!! Lets start 2020 by adding new features that will help your scheduling run smoother. Please let us know any ideas you may have!

Single artist vs Entire shop schedule

Single artist schedules are pretty forward, one user, one password.

Entire Shop schedules have a main account subscription with artist branches. The shop owner can add, change password, freeze or delete artists schedules. The shop owner can also give user permissions to artists. This will allow or stop an artist from changing other artists schedules. Some studios and artists work very harmoniously and artists can help each other out by adding or deleting anthers appointments, some work better keeping each schedule accessible by the shop owner and individual artist.

Showing cancelled and no show appointments on the calendar:)

Always showing cancelled appointments on the calendar can get confusing but not being able to reference them can often cause problems with re scheduling. Select yes or no on the calendar page to show or hide cancelled or no show appointments.

these appointments will then show on your calendar with a dotted white outline. They are also available in your client history section.

Adding images into your clients appointment:)

Adding images into your clients appointment will help keep you organized. Images can be uploaded or you can use your mobile device’s camera to import direct. Images such as client found reference, existing tattoos you may be covering or working near, your references, tracings or photographs of the body part you are drawing for and your sketches and outline are some good image ideas to save. Driving the entire way to the shop and realizing you forgot your outline or an important photo can happen very easily, but with a good image saved you can print it out and be back on track in no time.

Select upload images in the appointment

select files to upload or use your cell phone camera

save and your pictures will be placed into the appointment. Full size image when clicked and select trash in the upper right corner to delete.

Photos will also be available in the clients upcoming appointments and history sections.

Making good client appointment notes:)

Adding good client notes will help you to keep on top of your appointments. Drawing for hours and preparing stencil ready line art, only to have the client remind you that you were supposed to add in some small detail that will now mean a complete re-draw is terrible.

Mana has plenty of room for good notes, both in the appointment section and in the individual client section. The more detailed you are with your notes, the better off you will be. This is even more important if you are an artist that keeps a busy schedule, keeping track of all the minor details for an appointment that is scheduled a year in advance is imperative. Here are some helpful tips:

Copy and paste client emails directly into the notes section. This gives you exact conversation between you and the client without having to search through a zillion emails to find the info.

Be descriptive!!! Leaving yourself a note that says, “upper left arm” will not help you out much. Help your future self out when it comes to your notes.

Here is an example of some good appointment notes that will help you in the future.

“Cosmic eye, realism style with soft fades in case of future add on. Upper left arm, stay above t-shirt line for work. Color with strong emphasis on blues and purples. No surrounding tattoos, no cover. Client has a price range of 375 to 450. Has 100$ deposit. See attached images for reference. Not direct copy, references are for style.”

NEW! Updating Waivers Functionality

Good Evening everyone!

I hope you’re all having a great Labor Day and NOT working. As of today, the 1st, we have launched our Waiver update. With this, you can now update your waivers, have tooltips to alert you if you have clients that need new waivers to be signed, and can access/print the previous waivers for each customer right from the program! Below are some screenshots of the steps to be taken:

  1. You can see by the notifications, who already has signed a waiver and is being stored in Mana Scheduler.

2. In the Shot Settings, Press Templates and you can Edit the Waiver saved for your shop. The prompt will warn you of the effect of the changes.

3. Once you’ve made the necessary changes to the waiver, you will select YES to it being a New Version of the waiver.

4. In your Client List, you will now see all your Clients need the new waiver. When hovering over it, the Tooltip will let you know if their waiver needs signed/updated or if it is up to date (after the new one has been signed).

5. Finally, Below the signature field of the new waiver, you will see any previous waivers that customer has signed, which are able to be Viewed/Printed.

We hope this all makes sense and you are as excited about the new feature as some of our other users are! Thank you again for your time and have a great rest of your Labor Day!

Using Mana Scheduler like an App

Don’t see an app for Mana in your AppStore? No worries! You can add it to your device right from the browser. Here’s how!

Adding Mana to your devices home screen or app page is easy. This hides the browser giving you a app style view without your browser taking up your screen space.

Android chrome: Open Browser settings, select “Add to home screen”

Apple Safari: Click the “share” icon, select “Add to home screen”

PC Chrome browser: Go to open browser settings, select “Install Mana Scheduler”

Homescreen icon android
Mana as mobile device app.
Mana as desktop app.
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